Software
Forms that do more than collect answers, conditional logic, photos, signatures, autosave, offline capture and a workflow that starts the moment someone hits submit.
Superstack builds the digital forms platform NZ businesses use when a form is the start of a job, not the end. Your site inspection or incident report asks only the questions that apply, takes photos and a signature, works offline, and on submit produces the PDF, files the data and starts the next task.
the form is done and nothing happens
a digital forms platform that starts the work
Generic form tools stop at a spreadsheet row. Here the form is the front end of a process: the answers decide the questions, the photos and signature are evidence, and the submission fires off the PDF, the record and the task.
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The office builds forms with conditional logic in a drag-and-drop builder, no developer needed for a new question. Tick 'hazard present' on a site checklist and the form opens the hazard section, asks for a photo and requires a supervisor's initials. Tick 'no' and none of that appears.
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A photo taken inside the form is stamped with time, location and the question it answers, so a before-and-after pair from a cleaning site is never two loose files in a camera roll. Files attach the same way. The customer signs on screen, and the signature lands on the PDF.
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Every answer saves as it is typed, so a phone call halfway through a form loses nothing. With no signal, the form keeps working: the whole inspection happens in a basement plant room, and it all uploads when the phone finds a connection. Staff never know the difference.
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Submit is where the work starts. A submission can route for approval, create a job, alert a manager or wait for a second signature, in your order. An incident report goes to the site manager, then health and safety, and lands on the weekly report, with nobody forwarding an email.
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Every submission becomes a PDF in your layout: logo, headings, photos where they belong, the signature at the bottom. A cleaning company's shift report reaches the client as a tidy document, not a screenshot. The PDF is filed against the customer or job and emailed to whoever the workflow says.
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Answers go where they are needed without being typed twice. A new-client intake form creates the contact in your CRM. A chargeable call-out form raises the draft invoice in your accounting software with its line items. A completed job sheet emails the customer their copy. Map each field once and every submission follows.
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Each form has an owner, and only the owner publishes a new version. The moment they do, every phone gets it and the old one stops accepting submissions, so the April hazard checklist is on every crew's phone that morning. Permissions decide who fills in, who sees submissions and who exports.
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Because every answer is data, not ink, you can ask questions of it. Which sites fail the same checklist item month after month. Which questions people skip, which usually means the question is wrong. Dashboards show it by form, site, person or period, and the raw data exports.
A technician opens the call-out form on site. It shows the questions for that job type and hides the rest. She photographs the fault and the fix, the customer signs, and she taps submit in the van. The platform builds the PDF, emails it to the customer, creates the job record, raises the draft invoice in your accounting software and puts a follow-up task on the office queue. The office checks the invoice before it goes.
Your accounting software receives draft invoices built from form answers and sends back paid status. Your CRM gets new contacts and activity from intake forms. Google Workspace and Microsoft 365 file the PDFs in the folder you name. Twilio sends SMS links to forms. Job management receives the completed job sheet against the right job.
Any system with an API connects. Click a logo to visit them.
Xero
MYOB
Stripe
Google Workspace
Microsoft 365
Twilio
Shopify
HubSpotAI is optional. Good logic and a solid workflow do most of the work, so we add AI only where it removes typing or checking a person does today. See how we use AI and business process automation.
A technician describes the fault out loud and the answers land in the right fields, ready to check.
A meter reading lower than last month's, or a hazard-free site that failed last week, gets a query before submit.
A two-line summary of a rambling incident description for the manager's weekly report.
The office builds forms, sets the logic and the workflow, reviews submissions and watches the analytics in the web app. Managers approve from here, and admin staff search past submissions by customer, site or date.
Field staff live in the mobile forms app: today's forms for today's jobs, photos from the camera, signatures on the screen, and everything working offline until the signal returns. A new form version arrives without anyone updating anything.
Customers and clients fill in their own forms through a portal: a tenant's maintenance request, a sign-off on completed work. All three share one database, so a tenant's request is an office job the moment it is sent.
Site audits and shift reports with photos, PDF to the client that night.
TradesJob sheets that raise the invoice and file the certificate.
Care providersVisit notes and incident reports shaped by each client's plan.
PropertyInspections and maintenance requests, each producing the tenant's document.
ConstructionSite diaries, hazard checklists and toolbox talks that work offline.
RecruitmentCandidate registration and reference checks landing straight in the CRM.
CouncilsPublic request forms and staff inspections, a workflow behind each.
Quickest start
We customise the existing Superstack forms module with your forms, logic, PDF layouts and routing, which suits a business with its own forms and a simple after-submit process.
Most common
We combine forms with approvals, inspections, checklists, a staff app and your CRM into one platform, where most forms projects belong because the form is rarely the whole process.
Fully bespoke
A fully bespoke business forms software build for the unusual: forms that drive regulated processes, very high volumes, or logic that depends on data from several other systems.
Jotform and Typeform are good at collecting answers, and for a survey they are the right tool. They stop at the submission. This platform starts there: the answers decide what happens next, the PDF comes out in your layout, the data lands in your CRM or your accounting software, and the task is created, with no inbox involved. An online form builder for business is half the job. The workflow is the rest.
Yes. The mobile forms app keeps the forms and the logic on the phone, so a full inspection with photos and a signature happens with no signal. Everything saves locally as it is entered and uploads in the background when the phone reconnects, and the workflow fires then. A plant room or a back-country property is no different from the office.
As complex as your process. A question can show, hide or require other questions, sections or a second form. Logic can look at several answers together, at the site, or at data from your other systems, so a checklist changes with the client's plan. We test it against real cases and keep it readable, so your admin team can change it later.
Yes. You give us the layout, or we design one, and every submission renders into it: your logo, your headings, photos where they belong and the signature at the end. Each form has its own layout, and one form can produce two documents, such as a customer copy without internal notes. The PDF files itself against the customer or job.
You do. Submissions, photos and PDFs live in your own database, with no per-submission fee and no export limit. Custom digital forms are a build we deliver to you, not a subscription that meters your own records. Part of the handover is the export routine and the documentation, so another developer can pick it up if you ever need one to.
Your accounting software for invoices and bills, your CRM for contacts and activity, job management for job sheets, Google Drive or SharePoint for the PDFs, email and SMS for people, and a spreadsheet when a report needs one. Each destination is a field mapping, set once. Anything with an API can be added, and a submission can go to several places.
Built around the way you work.
Your business shouldn't have to fit someone else's software. Tell us how your business works. We'll show you what Superstack can build around it.
Send us your ugliest form. We'll show you it with logic, photos and a workflow behind it.
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