Apps
One app for your whole team: rosters, tasks, forms, documents, timesheets and the announcements they actually read.
Superstack does staff app development for teams that never sit at a desk: cleaners, carers, security guards, chefs and tradespeople. Your staff get one app on their own phone with the roster, the checklist, the incident form and the policy they need. You get a way to reach everyone, and proof that they read it.
the message nobody saw
staff app development for deskless teams
A workforce app for deskless staff passes one test: the cleaner on the night shift opens it without being told. We build for the phone in a pocket: few screens, big buttons, everything the shift needs in one place, and a web admin for managers behind it.
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Managers post an announcement and see who has read it. A new site alarm code goes out to the cleaning team, and the ticks come in. Anyone who has not opened it gets a nudge before their next shift. Nothing gets buried under memes and shift-swap chatter.
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Staff see their shifts, the site address and who they are working with. A carer who cannot make Tuesday offers the shift in the app, a colleague with the right training picks it up, and the coordinator approves the swap. The roster updates for everyone at once.
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Each shift opens with its tasks. A night-fill worker at a supermarket ticks off the aisles as they go and photographs the end-of-shift state. A cleaner's checklist lists every room, with the extras the client asked for this week. Skipped items reach the supervisor the same night.
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Paper forms become phone forms with photos, GPS and a signature. A security guard reports a broken gate from the car park: two photos, a few taps, and the client's account manager has it before the guard finishes the round. Hazard reports and near misses work the same way.
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Policies, procedures and site instructions live in the app, searchable, always the current version. A new carer types 'medication' and finds the procedure in seconds, with the manager's sign-off date on it. When a policy changes, staff acknowledge the new version, so induction records stay complete.
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Staff clock in and out on their phone at the site, and the timesheet writes itself. A chef checks their hours on Sunday night, fixes a missed break and submits. Leave requests show the manager the roster impact, and approved leave blocks the roster so nobody is scheduled on holiday.
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Every staff member has a profile with their role, sites and the number to call, so a supervisor finds the relief cleaner for the CBD run without asking around. Messaging is work-only, one-to-one or by site or team, and a message from the office looks different from a chat between mates.
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Managers run everything from a browser: roster, announcements, timesheet and swap approvals, form edits and who is on site right now. An area manager for a facilities company opens the dashboard on Monday, sees which sites missed a checklist over the weekend, and calls the supervisor before the client does.
The manager builds the roster once and publishes it. Every phone on that roster gets a notification, and the app records who opened it. The staff member clocks in at the site, works through the checklist and files an incident form if something goes wrong, all from one screen. Hours land on the timesheet on their own. The manager approves the timesheet and follows up the incident. Payroll gets a clean export.
Approved timesheets and leave go to PayHero, Smartly or whichever NZ payroll you run, so pay day starts from clean data. Your accounting software receives hours by site for job costing. Google Workspace or Microsoft 365 gives office staff single sign-on. Twilio sends an SMS when a shift is uncovered and push is off.
Any system with an API connects. Click a logo to visit them.
Xero
MYOB
Stripe
Google Workspace
Microsoft 365
Twilio
Shopify
HubSpotAI is optional. The roster, checklists and timesheets work without it, and we add it only where it saves a manager time or gets a worker an answer faster than ringing the office. Read how we use AI and where it fits into business process automation.
A carer asks in plain words and gets the relevant section of your own policy.
Overnight checklists and incident forms across every site, condensed into a short morning read.
Each person reads the same notice in the language they chose at sign-up.
Managers and the office use the web app: build and publish rosters, approve timesheets, swaps and leave, edit forms and checklists, and watch who is on site. Payroll exports from here.
Staff use the mobile app on their own iPhone or Android. It is the staff roster app, the clock, the checklist, the forms and the policy library in one icon, showing only the sites and tasks that belong to that person.
A shared tablet at a venue or care home lets staff without a phone clock in with a PIN, read announcements and tick off the checklist. All three share one database, so a swap approved on the web shows on every phone at once.
Site checklists, alarm codes and relief cleaner details, per site.
HospitalityDaily roster changes, shift swaps and the specials list on every phone.
Aged and home careCare procedures, visit checklists and incident reports from the client's home.
SecurityPatrol checklists, photo incident reports and alerts that reach the guard on shift.
RetailA staff task app for night fill, opening checklists and store announcements.
FacilitiesAn employee app NZ facilities teams use across sites, with SOPs and hazard reports.
TradesRosters by job site, toolbox talks acknowledged in the app and timesheets by job.
Quickest start
We customise an existing Superstack staff app module with your sites, roles, forms and roster rules. It suits a team whose shifts and checklists follow a familiar pattern.
Most common
We combine the staff app with rostering, timesheets, digital forms and a staff portal in one platform. Most staff apps land here, because payroll and compliance need the pieces to talk to each other.
Fully bespoke
A fully bespoke staff app for a workforce with unusual rules: split shifts across entities, sleepover shifts, union agreements or a multilingual team spread across the country.
Yes. Most deskless teams run the app on personal phones, and we design for that: little storage, little data and nothing personal beyond what the job needs. Staff who prefer not to use their own phone clock in and read announcements on a shared site tablet. Work data stays inside the app, and when someone leaves you switch off their access and the app locks.
Yes. A mobile number is enough. The manager adds the person in the web admin, they get a text with a link, and they are in with a PIN or their fingerprint from then on. Office staff who already have Google Workspace or Microsoft 365 accounts use single sign-on instead. No passwords to forget.
Those are chat tools. A staff communication app built for your business carries the roster, the checklist, the forms and the policies alongside the messages, so the announcement about a new site procedure sits next to the procedure itself. Read receipts are per person, not a scroll of ticks. Nothing personal mixes with work, and the day someone leaves, their access ends without anyone chasing them out of a group.
Yes. Approved timesheets and leave export to PayHero, Smartly and other NZ payroll systems in the format each one imports, or through their API where one exists, so nobody retypes hours. Pay rates, allowances and public holidays stay in payroll, where they belong. The app's job is to get the hours right and approved before pay day, with the roster and the clock-in times as evidence.
The app captures location only at the moment someone clocks in or out, or when they attach it to a form, never in the background. Staff can see what it records about them. Managers see clock-in locations for the shift, not a map of where anyone went afterwards. We write this into the privacy notice staff accept at sign-up, so nobody wonders whether the boss is watching their weekend.
It has to be the only place the roster lives. When the shift, the pay and the swap all happen in the app, people open it because they have to, and they keep opening it because it is quicker than asking. Beyond that: no password, big buttons, nothing on screen that is not for that person's job, and managers who answer swap requests in the app, not by text.
Built around the way you work.
Your business shouldn't have to fit someone else's software. Tell us how your business works. We'll show you what Superstack can build around it.
Send us tomorrow's roster and a policy nobody can find. We'll show you both inside one app.
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