Software
Equipment and asset lifecycle tracking: who has it, where it is, when it was serviced and what it costs to keep.
Superstack builds asset management software NZ contractors, facilities teams and hire businesses use to follow every tool, vehicle and machine from purchase to disposal. You get a register you can trust, maintenance done on time, current certificates and a true cost per asset before you replace one.
a register nobody trusts
asset management software from purchase to disposal
The register is only the start. We build asset register software that follows each item through its life: tagged, assigned to a site, serviced on schedule, certified, and disposed of with its full cost known.
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Every asset gets a record and a QR tag: tools, ladders, vehicles, plant, laptops. Scan the tag with a phone and the asset's page opens, with serial number, purchase date, holder and history. A new apprentice can identify any item without asking.
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Each asset belongs to a person, a vehicle or a site, with a history of every move. A foreman moving a compactor to another job scans it onto that site, and the office sees the move on a map the same day.
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Each asset has a service plan by calendar, hours or kilometres. Asset maintenance software should say what is due this week, not what broke last week. The mechanic sees the list on Monday, books the digger in and logs the service.
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Some assets need more than a service: electrical test tags, lifting gear certificates, harness inspections. Each asset holds its inspection cycle, the last result and the certificate file. A site manager asking for the crane's certificate gets it from a phone.
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Purchase price, every service and every repair sit on the asset, so you know what the ute has really cost since you bought it. When a repair quote lands, the manager weighs it against the asset's history and replacement price before approving it.
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Shared tools go through check-out and check-in. A worker scans the laser level out against their name and a due date, and scans it back in. Overdue items flag to the manager, so who had it last is never a mystery.
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Alerts go to the right person before a date bites: a service due next week, a certificate expiring next month, a hired item overdue. The workshop lead gets service alerts and the safety officer gets certificate alerts, so nothing depends on memory.
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Reports show what you own, where it is, what is overdue and what each asset costs to keep. Purchases and disposals sync with your accounting software fixed asset register, so the accountant's depreciation schedule and the workshop's list never disagree at year end.
A new asset gets a QR tag on arrival and the storeman assigns it to a site or person. The system raises each inspection as it falls due. The inspector completes it on a phone and uploads the certificate, and the next service drops into the schedule. At end of life a manager marks the asset disposed, and the register and your accounting software update together.
Your accounting software fixed assets or MYOB receives purchases and disposals and returns book values. Work order and inspection systems write completed jobs and results to the asset's history. Google Maps shows where each asset was last scanned, and supplier portals feed purchase and warranty details.
Any system with an API connects. Click a logo to visit them.
Xero
MYOB
Stripe
Google Workspace
Microsoft 365
Twilio
Shopify
HubSpotAI is optional. The register, the schedules and the alerts run without it. We add it only where it spares someone the paperwork. See how we use AI and business process automation.
Upload the PDF and the expiry, serial number and issuer fill in.
Flags assets whose repair pattern matches ones that failed before.
Weighs the repair quote against the asset's cost history and age.
Fleet and workshop managers run the register, the service calendar and the reports, and approve disposals. The safety officer sees every certificate and expiry in one list.
Staff on site scan a QR tag, check gear in and out, log a fault with a photo and complete an inspection: equipment tracking software in the pocket of whoever holds the gear.
Hire customers and facilities clients see the assets on their site or on hire, with certificates and service history. All three share one database, so an uploaded certificate reaches the customer at once.
Plant and equipment tracking NZ site managers can check at the gate.
Cleaning and facilitiesMachines and test-tagged gear followed across client sites.
Councils and utilitiesPumps, vehicles and field equipment with inspection cycles.
Hire businessesLocation, hire history and service record for every item.
ManufacturingPlant maintenance schedules and downtime cost per machine.
SchoolsLaptops, sports gear and tools assigned to staff and rooms.
Quickest start
We customise an existing Superstack asset module with your categories, tags and service intervals, when a trustworthy register is the first need.
Most common
We combine the register with work orders, inspections and a customer portal for full asset lifecycle management on one platform.
Fully bespoke
A fully bespoke system for large fleets, regulated equipment or hire operations where the asset register is the business.
Each asset carries a weatherproof QR label. Anyone with the mobile app scans it and the asset's record opens: what it is, who holds it, when it was last serviced and whether its certificate is current. From that screen they check it out, move it to a site or report a fault.
Yes. Vehicles and plant are assets with extra fields: registration and warrant dates, hour meter or odometer readings, and service intervals in hours or kilometres rather than months. A digger, a ute and a cordless drill sit in the same register with different rules, and the reports roll up into one list.
Yes. Each asset holds its inspection or test cycle, the last result and the certificate file. Test tags, lifting gear and harnesses follow the same pattern. Alerts go out before the expiry, the safety officer sees every due item on one list, and the certificate is a scan away when a site asks.
Yes. When you add an asset with a purchase price and date, the system creates it in your accounting software fixed asset register and records the disposal there. Depreciation stays in your accounting software, where your accountant runs it, and the book value flows into the asset's record. The workshop and accounts work from one list.
Yes. The mobile app is where most day-to-day work happens: scanning tags, checking gear in and out, logging faults with a photo, completing inspections and finding the certificate a site manager wants. It works on iPhone and Android, keeps working on a rural site without signal, and syncs when the phone reconnects.
Yes. A fault logged against an asset raises a work order in your existing system, and the completed job writes back to the asset's history with the cost. If you use Superstack's own work order management, the two are one system. Either way the mechanic sees the asset's past repairs before starting.
Built around the way you work.
Your business shouldn't have to fit someone else's software. Tell us how your business works. We'll show you what Superstack can build around it.
Tell us what you own and where you think it is. We'll show you the register that knows for sure.
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