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Items, SKUs and barcodes
Every item gets one record: your SKU, the supplier's code, a barcode and the unit you count in. A plumber scans a pack of copper fittings with a phone and sees the item, the quantity and which van holds the rest.
Software
Inventory Management Software
Quantities, locations and movements, including the stock in your vans, with reorder points, stocktakes and consumption per job.
ReceivedJust now
Most stock systems assume a warehouse. Superstack builds inventory management software NZ service businesses run across the store room, the vans and the jobs that use the stock. You get counts you can trust, reorders raised in time, and every fitting charged to the job it went into.
The problem
stock in vans, not a warehouse
- Our stock count is never right. The system says one number, the shelf says another.
- We reorder too late and pay urgent freight, or someone panics and orders a year's worth of fittings.
- Nobody knows what is in the vans. Every technician keeps a private stash we discover at stocktake.
- Inventory is a spreadsheet updated when someone remembers, usually after we have run out.
- Stock disappears and no job gets charged for it. We buy it and fit it for free.
What Superstack builds
inventory management software for vans and jobs
We start where your stock actually sits: the store room, the vans and the jobs that consume it. Then we build a custom inventory system around your item codes, locations and reorder rules.
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Locations and vehicles
Each van is a location, like a shelf, a bin or a site container. Stock management software built for warehouses cannot tell you the valve you need is in a van across town. Yours shows which van, before anyone buys another.
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Stock movements and transfers
The system records every movement with who, what, when and where: goods in from a supplier, a transfer to a van, unused parts coming back. A storeman loads a van by scanning each item across, and the count updates at once.
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Reorder points and purchase orders
Set a minimum per item per location. When the store room drops below it, the system drafts a purchase order for the office to check and send. Van minimums work the same way, so a van restocks before it runs short.
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Mobile stocktakes
Stocktakes happen on a phone, not a clipboard. Staff open the van doors, scan each item and type the count. The inventory tracking app shows the expected figure beside the counted one and lists every difference for a manager to approve.
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Consumption per job
A technician uses a part on a job and ticks it off the job sheet on their phone. The item comes off the van's count and lands on the job as a cost and a chargeable line. The invoice carries every fitting.
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Supplier and cost tracking
Each item remembers which suppliers stock it and what you paid last time. When a merchant's price creeps up, the buyer sees it on the next purchase order, not at year end. Job costing uses the price you actually paid, not a guess.
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Reporting and integrations
Reports show stock on hand by location, slow movers, what each van carries and what each job consumed. Stock values flow to your accounting software, purchase orders go to suppliers and job consumption reaches your job management system, so nobody keys a figure twice.
Example workflow
The storeman scans each carton in when the delivery arrives. Loading a van is another scan: the van's count rises as the store room's falls. The technician ticks off the parts used and the system deducts them from the van. When an item drops below its reorder point, the system drafts a purchase order. A person checks and sends it, then scans the goods in on arrival.
- 1Goods received
- 2Scanned in
- 3Transferred to a van
- 4Used on a job
- 5Deducted
- 6Below reorder point
- 7PO drafted
- 8Received
Integrations
Your accounting software receives stock values, purchase orders and supplier bills. Unleashed syncs items and quantities if you keep it. Shopify and WooCommerce orders deduct stock at once. Supplier catalogues feed item codes and prices, and your job management system sends back the parts used.
Any system with an API connects. Click a logo to visit them.
Xero
MYOB
Stripe- GoCardless
Google Workspace
Microsoft 365
Twilio
Shopify
HubSpot- Anything with an API
Add AI when it actually makes sense
AI is optional. Counting, moving and reordering stock need none of it. We add it only where it removes a manual job. See how we use AI and business process automation.
Predict reorder timing from usage
Learns how fast each location uses an item and suggests when to order.
Spot shrinkage patterns
Flags the items and locations where stock keeps vanishing between counts.
Identify items from photos during stocktake
Staff photograph an unlabelled part and the app matches it to an item.
Web app, mobile app and customer portal
Web app
The office runs purchasing, approves stocktake differences, sets reorder points and reads reports in the web app. Managers see what every van and site holds right now.
Mobile app
Technicians and store staff scan barcodes, transfer stock to their van, record the parts used on a job and run stocktakes on their phones, with or without signal.
Supplier portal
Suppliers log in to see open purchase orders, confirm delivery dates and update prices, which feed your item costs. All three share one database, so a confirmed delivery shows everywhere at once.
Who it’s for
Trades and service businesses with vans
What each van carries, and every fitting charged to its job.
Distribution and wholesaleMulti-location inventory software across warehouse, branches and trucks.
Hospitality groupsDry goods and drinks across every venue, reordered per site.
Clinics and labsConsumables by batch and expiry, reordered before a clinic runs short.
RetailShop floor, back room and web store on one stock figure.
Build options
Quickest start
Superstack Start
We customise an existing Superstack inventory module with your items, locations and reorder rules, when a reliable count is the main need.
Most common
Superstack Custom
We combine inventory with job management, purchasing and a supplier portal, so consumption per job comes off one shared database.
Fully bespoke
Superstack Build
A fully bespoke stock system for serial-numbered parts, batch and expiry tracking, consignment stock or a large van fleet.
FAQ
Yes. The mobile app uses the phone's camera to read the barcodes on supplier packaging, so most items need no relabelling. We print labels with your SKU for loose parts and kits. A scan brings up the item, the quantity at that location and the last movement, ready to transfer, count or consume.
Yes. Vehicles are the reason this page exists. Each van, ute or truck is a location with its own count and minimums. Loading the van is a transfer, using a part on a job is a deduction, and the stocktake happens at the tailgate. The office sees every vehicle without ringing anyone.
Your accounting software's built-in inventory suits a simple product list with no locations. Unleashed is a capable warehouse tool, but vans and job consumption sit outside its design. Ours is stock control software NZ service businesses run from the van: built around your locations and jobs, and connected to your accounting software or Unleashed, not fighting them.
Yes. Shopify and WooCommerce are the stores we connect most. A web order reserves stock when placed and deducts it when shipped, so the site never sells what the shop floor sold that morning. Stock levels push back to the store, and a product that runs out shows as unavailable online.
Yes. Every site, store room, container and vehicle is its own location with its own count and reorder levels. Transfers between sites show as they happen, so a branch manager sees what is on the way. Reports roll up by site or across the business, and roles limit staff to their own locations.
Every movement is a scan, not a memory, and consumption comes off the job sheet the technician already fills in. Cycle counts cover a few shelves or one van each week instead of one big stocktake, and a manager signs off every difference. Errors surface at the next count, not at year end.
Talk to Superstack
Built around the way you work.
Your business shouldn't have to fit someone else's software. Tell us how your business works. We'll show you what Superstack can build around it.
Tell us what is in your vans right now. If you cannot, that is the page you need.
