Software
Shifts, availability and staffing, a roster your team sees on their phones, with rules, costs and timesheets built in.
Superstack builds staff rostering software NZ employers turn to when the off-the-shelf tools stop short: several sites, break and hours rules from a collective agreement, and a payroll that needs clean hours every fortnight. Your managers build the roster from a template, your staff see it on their phones, and payroll imports it without a fix-up.
the rules are in someone's head
staff rostering software with your rules in it
Custom rostering software starts from your rules: the sites, the roles, the agreement clauses and the payroll codes. We build the modules below around those, so the roster checks itself before publishing and the hours reach payroll in the right shape.
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Managers build the week on a grid of sites, roles and shifts, then save it as a template. A cafe with the same Tuesday every week applies last week's pattern and adjusts for the public holiday. A security firm keeps a template per client site, with the required guard count built in.
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Staff set the days and hours they can work from their phones, and request leave the same way. The builder greys out anyone unavailable, so a manager never rosters a student on exam day. Approved leave flows into the roster and through to payroll, entered once.
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When a shift has no name on it, the manager publishes it as open. Qualified staff get a notification and tap to claim it, first come or manager's pick. A staff member who can't make Saturday offers it as a swap, a colleague accepts, and the manager approves both moves from one screen.
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Your rules live in the system, not in one person's head. Meal and rest breaks, minimum gaps between shifts, maximum hours per week and the clauses in your collective agreement all run as checks. Roster a carer for a sleepover then an early start, and the grid flags it before anyone is told.
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Every shift carries a cost from each person's rate, allowances and any penalty for the day. The roster shows the week's total as you build it, against the sales or funding you expect. A retail manager sees Saturday go over budget while there is still time to trim an hour.
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A roster is a draft until the manager publishes it. Then every rostered person gets their shifts by push notification, SMS or email, whichever they chose, and confirms with a tap. Change one shift later and only the people affected hear about it. The manager sees who has not confirmed.
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This is roster and timesheet software in one place. Staff clock on from the app or a tablet at the site, and the timesheet starts from the rostered hours and records the difference. A cleaner who stays late because an office was still in use shows as a variance with a note for the supervisor.
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Swaps, leave, claimed open shifts and timesheet variances queue in one approvals list. A manager clears it from their phone between tasks, and each decision is logged with who approved it and when. You decide which changes need a sign-off and which go through on their own, by site or by role.
The manager applies next week's template and the system checks it against availability, leave and your hours rules before anyone sees it. Publishing sends the shifts out and collects confirmations. When someone requests a swap, the system finds who is qualified and free, and the manager decides. Clock-ons feed the timesheet, variances wait for a supervisor, and approved hours go to payroll in the file your system expects. Nothing gets retyped between the roster and the payslip.
Approved hours, allowances and leave go to PayHero, Smartly, iPayroll or another NZ payroll in its own import format, and leave balances come back. Your accounting software receives labour cost by site. Google Workspace and Microsoft 365 put published shifts on staff calendars. Twilio sends the SMS for open shifts and roster changes.
Any system with an API connects. Click a logo to visit them.
Xero
MYOB
Stripe
Google Workspace
Microsoft 365
Twilio
Shopify
HubSpotAI is optional on every roster we build. The value here comes from rules and a clean payroll export, so we add AI only where a manager is otherwise doing the thinking by hand. See how we use AI and where it sits in business process automation.
A draft week built from past sales or bookings, for the manager to edit rather than start blank.
A plain-language explanation of each breach, with a suggested fix.
A ranked shortlist by skills, hours already worked, cost and who said yes last time.
Managers and payroll staff build rosters, set the rules, watch the cost forecast and clear approvals in the web app. Head office sees every site on one screen, and payroll runs the export from here.
Staff live in the shift roster app: their week, confirmations, availability, leave requests, open shifts, swaps and clock-on at the site. A push notification tells them the moment a roster is published or changed.
Staff without the app use the same functions in a browser, and a shared tablet at the site door works as a clock-on kiosk. All three share one database, so a swap approved on a phone appears on the manager's grid and in the timesheet.
Kitchen, floor and bar rostered against forecast covers, no-shows filled before service.
Aged and home careCarers matched to clients by qualification, sleepover rules included.
CleaningNight crews across many sites, every hour of labour costed to a site.
SecurityThe right guard count on every site, with licence checks built in.
RetailHours matched to foot traffic, wage bill inside the store budget.
Healthcare adminReception and support rosters across clinics, swaps handled without the phone tree.
EventsA festival weekend rostered from a casual pool and paid from the same export.
Quickest start
We customise the existing Superstack rostering module with your sites, roles, rules and payroll export. It suits a business whose rules are unusual but whose roster shape is standard.
Most common
We combine rostering with timesheets, a staff app, leave and job scheduling into one platform. Most rostering projects end up here, because clock-ons and payroll are rarely far behind.
Fully bespoke
A fully bespoke roster for rules nothing off the shelf can model: rotating patterns, multi-employer sites, or a funding model that decides who can work when.
Deputy and Tanda are capable staff scheduling software, and for a business with standard shifts and one payroll setup they work well. Custom staff rostering software earns its place when the rules are yours: collective agreement clauses, several sites with different budgets, sleepover or split shifts, or a payroll import that keeps failing. You also own the system instead of paying per user for every casual you add.
PayHero, Smartly and iPayroll are the ones we connect most often, along with your accounting software Payroll and MYOB. Each has its own import format, so we map your shifts, allowances and leave types to the codes your payroll expects and test the file against a real pay run before go-live. A payroll we have not met gets an export built to its specification.
Yes. Rules are the reason this page exists. We encode your meal and rest breaks, minimum gaps between shifts, maximum daily and weekly hours, sleepover clauses and anything else in your agreement or policy. Each rule is a hard stop or a warning, your choice. A breach shows on the shift itself while the manager is building, and overriding a warning requires a reason that goes in the log.
Yes. Most roster software for small business NZ owners try assumes one site and one manager. Here, every shift belongs to a site and a department, each with its own budget, rules and approvers. A site manager edits only their site. Head office sees all of them and the combined cost. Hours for staff who work across sites are counted once, so three managers cannot roster one person past their weekly limit.
Yes. You publish a shift as open and choose who sees it: everyone qualified for the role, a named pool, or casuals only after permanent staff have had first refusal. Casuals get the notification and tap to claim. The shift is theirs instantly or once a manager approves, depending on the rule for that site, and the hours flow to the timesheet and payroll like any other shift.
Yes. Staff get a mobile app for iPhone and Android: shifts, confirmations, availability, leave, open shifts, swaps and clock-on. It reads the same database as the manager's web app, so nothing is out of date. If you already have a staff app, we add rostering to it instead. See staff app development for what else it can carry.
Built around the way you work.
Your business shouldn't have to fit someone else's software. Tell us how your business works. We'll show you what Superstack can build around it.
Send us next week's roster and your payroll system's name. We'll show you the roster that exports clean.
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