Software
Secure business documents with versions, permissions, search and expiry reminders, the current version, every time.
Superstack builds a document management portal NZ businesses use to control their documents, not just store them. Contracts, policies, drawings, certificates and client files live in one library with a current version, the right permissions, a search that works and a reminder before anything expires. Drives store files. This controls them.
the file is somewhere
your document management portal
A shared drive is a place to put files. Document control software decides which version is current, who can open it and when it needs review. We build the portal around the way your business files things.
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Every document has a type, and every type has the fields that matter: a contract carries the client, the dates and the signatory, a drawing carries the project and the revision. Staff file by answering those fields, not by guessing a folder.
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One document, one current version. When the health and safety manager uploads a new site induction, the old one retires instantly, kept and dated. Links always open the current file, so the crew on site cannot pick up last year's copy.
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Access follows roles and document types, not old folder paths. A client sees only their own matter, and a contractor gets the drawings for their project. Sharing outside is a link with an expiry and a record of who opened it.
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Search reads the fields, the file names and the words inside the documents, including scanned PDFs, because every upload goes through OCR. An office manager types a supplier's name and gets the contract, the invoices and the insurance certificate in one list.
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Anything with a date gets a reminder before it: insurance certificates, leases, policies due for annual review. The document's owner gets the nudge, then their manager, and the dashboard shows what expires this quarter. An expired document is flagged wherever it appears.
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A new policy does not go live because someone saved it. It goes to the people who must approve it and publishes when the last one signs off. Client agreements are signed on screen, and the signed copy files itself against the client.
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The portal records who uploaded, viewed, edited or approved each document, and when. When a client says they never received the new terms, you show the day they opened them. When an auditor asks who had access in March, the answer is a report.
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The portal sits on top of what you already have. Files in Google Drive or Microsoft 365 are indexed, brought under version control and shared through the portal while staff keep editing in their usual apps. Emails file from your inbox.
An administrator uploads the new public liability certificate and tags it with the type and expiry date. The compliance manager reviews it, the one human check, and publishes. The client's portal now shows the current certificate, and the link the client had still works. Before it expires, the owner gets a reminder. The revised certificate goes up, and the old one moves to the archive, history intact.
Google Drive, Microsoft 365 and SharePoint stay where they are: the portal indexes their files and applies versions and permissions. E-signature providers return signed documents to the library. Your accounting software supplies invoices to file against clients. Your CRM and portals show each client or contractor their own documents.
Any system with an API connects. Click a logo to visit them.
Xero
MYOB
Stripe
Google Workspace
Microsoft 365
Twilio
Shopify
HubSpotAI is optional. The portal works without it, and we add it only where it saves filing time. See how we use AI and business process automation.
AI reads a scanned certificate, suggests type, party and expiry, and files it once someone confirms.
Ask for the lease with the early exit clause and get it, whatever its wording.
A short summary of a long contract before you open it.
Policies untouched since their review date, listed for the owner.
Office staff, managers and compliance owners work in the web app: filing, reviewing, approving, searching and running the expiry dashboard. Administrators set document types and permissions without a developer.
Staff on site open the current drawing, induction or safety plan on their phone, photograph a signed form and file it against the job, and sign a document where they stand.
Clients and contractors log in to a business document portal showing only what is theirs: agreements, certificates and drawings. All three share one database, so they always see the version you published.
Client files and signed agreements, one matter per client.
Construction and propertyCurrent drawings, leases, consents and certificates per site.
Care providersPolicies, staff certifications and care plans with review dates.
CouncilsRecords with retention rules and a full access log.
EducationPolicies, enrolment forms and staff certificates with expiry tracking.
Any business facing auditsThe current version, its approval and its access log.
Quickest start
We customise an existing Superstack document module with your document types, fields, permissions and reminder rules.
Most common
We combine the document library with approvals, compliance tracking and client or contractor portals into one platform.
Fully bespoke
A fully bespoke document management system for regulated records, retention schedules or a SharePoint alternative NZ organisations can shape to their own rules.
Drives store files and leave the rest to people: which copy is current, who should see it, when it needs renewing. SharePoint can be configured to do more, but most businesses never get there. This portal is built around your document types and rules, so control is the default, not a project.
The limits are the ones you set. The portal runs on cloud storage sized to your library and grows as you add to it, with no per-user cap and room for large drawing sets, photos and video. Old versions and archived documents stay available rather than being purged to save space.
Secure document storage for business starts with where the data lives: encrypted in transit and at rest, hosted in a New Zealand or Australian cloud region. Access is by named user with multi-factor login, and permissions follow roles and document types. Every open, download and share is logged. Shared links carry an expiry date.
Yes. Each client or contractor gets a login to a portal that shows only the documents tied to them: their agreement, the drawings for their project, the certificates you need from them. They can upload, sign and download, and you see when they did. Access ends the day the engagement does.
Yes. Every upload passes through OCR, so a scanned lease or a photographed delivery docket becomes searchable text. Type a clause, a supplier name or a site address and the results include documents where those words appear inside the scan. Handwriting is less reliable, so tagged fields matter for those.
Yes. We take your shared drive or file server as it is. We map folder paths to document types, pull what metadata we can from names and dates, flag likely duplicates and load a trial copy for your team to check. The final migration runs once, and the old location becomes read-only.
Built around the way you work.
Your business shouldn't have to fit someone else's software. Tell us how your business works. We'll show you what Superstack can build around it.
Tell us the document you could not find last week. We'll show you it found in two seconds.
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